ApplyWithUs℠ Privacy Statement
This Privacy Statement was last revised on and is effective as of: November 13, 2023.
This Privacy Statement pertains to any website or mobile application that we own or control and which posts or links to this
Privacy Statement, including the ApplyWithUs Service, an online service provided by ApplicationsOnline, LLC
("ApplicationsOnline," "us," "we," "our") through the ApplyWithUs website located at applywithus.com and Universal College
Application® websites (located at www.universalcollegeapp.com and uca.applywithus.com), collectively referred to herein as the
the "Website") and all associated sub-domains (collectively referred to as, the "ApplyWithUs Service"), and explains
ApplicationsOnline's practices regarding: (a) our collection of personal information through the ApplyWithUs Service; (b) our
use and disclosure of the information collected; and (c) the steps we take to safeguard personal information. As used in this
Privacy Statement, “personal information” means any information that identifies, relates to, describes, is capable of being
associated with, or could reasonably be linked, directly or indirectly, with a particular individual.
By using the ApplyWithUs Service, you accept and consent to our practices regarding the collection, use and disclosure of personal information, as described below.
1. COLLECTION OF PERSONAL INFORMATION
The ApplyWithUs Service uses numerous and various online, ad hoc applications, surveys, questionnaires, and other interactive webpages (collectively referred to as "ApplyWithUs Applications") to collect certain types of information from users of the ApplyWithUs Service. Users generally fall into one of three categories:
The primary end users of the ApplyWithUs Service who provide information in response to questions on ApplyWithUs Applications; e.g., a student is an Applicant when completing an admission Application through the ApplyWithUs Service.
Our institutional customers for whom we set up one or more ApplyWithUs Applications to facilitate the collection of information from Applicants; e.g., a secondary school for which we have set up an admission Application is an Application Recipient.
Third parties who have received a request from an Applicant to submit supplemental information about an Applicant to an Application Recipient; e.g., a school guidance counselor or a teacher may is a Contributor when an Applicant requests that such an individual submit transcripts or recommendations to an Application Recipient on behalf of the Applicant.
From time-to-time we may also provide Applicants the opportunity to participate in our own Applicant surveys, on which we may request certain personal information. Participation in these surveys is voluntary and Applicants may choose whether or not to provide the requested information. We may also collect personal information when users contact us via email for technical support or other assistance.
Some Application Recipients may allow Applicants to pay fees electronically using a third party, online payment processor. The information required for such electronic payments is collected directly by the online payment processor. ApplicationsOnline does not collect any personal information or electronic payment information from Applicants during the payment process, nor do we process such payment. We cannot and do not control the use and/or disclosure of your personal information by any online payment processor and we are not responsible for any use or misuse by those processors. You are encouraged to review the privacy policies and practices of the payment processors prior to submitting your electronic payment information. We do receive information from the payment processor in response to each attempted payment transaction, which may include personal information provided by you in connection with your payment such as your name, billing address, email address, last four digits of your payment card number, and other information related to your transaction and its success or failure. However, ApplicationsOnline does not receive, collect, or store your full payment card number, your PIN or your security code.
In addition to the personal information collected (as described above), we automatically collect general information from all users of the ApplyWithUs Service and the Website each time a user visits the Website. General information may include, for example, information automatically provided to us by your browser or computer, such as your IP address, Internet service provider, the type of browser you are using, your operating system, language settings, the webpages you visited on the Website, and the date and time of your visit.
2. USE OF PERSONAL INFORMATION
We use the information we collect from or related to all users solely in connection with providing and maintaining the ApplyWithUs Service.
We use general information to analyze website usage, performance, loads and trends, and to administer, maintain and improve the ApplyWithUs Service. We may also use and/or disclose aggregated for statistical and other purposes.
3. DISCLOSURE OF PERSONAL INFORMATION
We disclose personal information only to the third parties identified below and only under the specific circumstances described. We do not intentionally sell, lease, license, share or otherwise disclose personal information to any other third parties or under any other circumstances.
a. To Application Recipients
The Website is used by Applicants to submit completed ApplyWithUs Applications and Contributor information to identified Application Recipients selected by the Applicants to receive such information. When we collect personal information from Applicants during the process of completing an ApplyWithUs Application, we are collecting such information on behalf of the Applicant and at Applicant’s request and direction, submit such information to the Application Recipients selected by the Applicant. Each ApplyWithUs Application identifies the Application Recipient to whom the Applicant can submit an ApplyWithUs Application. However, we do not make an Applicant's personal information available to the Application Recipient until authorized and directed to do so by the Applicant. Applicants expressly authorize us to make their personal information available to specific Application Recipients (in the form of completed ApplyWithUs Applications), including Profile Information, by specifically selecting the desired Application Recipients and clicking the "submit" button. We do not make an Applicant's personal information available to any Application Recipient prior to the Applicant's authorization to "submit" such information, except when the Applicant has elected to share Profile Information with selected Application Recipients prior to submitting a completed ApplyWithUs Application by affirmatively "opting in" for such sharing. When completed ApplyWithUs Applications are "submitted" by the Applicant, the selected Application Recipient(s) may export and download a copy of the Applicant's completed ApplyWithUs Application, including all personal information provided by the Applicant and related information provided by Contributors, if applicable.
We do not share Registration Information with Application Recipients. However, personal information that is identical or similar to Registration Information may be collected from Applicants via a completed ApplyWithUs Application and such information will be shared with the applicable Application Recipient when submitted by an Applicant, as described above.
Note that we cannot and do not control the use and/or disclosure of your personal information by the Application Recipients to whom you voluntarily submit ApplyWithUs Applications and we are not responsible for any use or misuse by those Application Recipients or any third party. We recommend that you review the privacy policies and practices of the Application Recipients to whom you wish to submit an ApplyWithUs Application, and/or Contributor information, prior to submitting your ApplyWithUs Application or prior to opting in to share your Profile Information with selected Application Recipients.
b. To Our Service Providers
We may utilize independent contractors, technology vendors and/or other service providers to assist us in performing internal business functions and/or to provide other services necessary to the operation of our business and/or the ApplyWithUs Service, (such as those who provide IT, analytics, cloud storage providers, or technical support), or third party business partners, who in each instance otherwise process personal information for purposes that are described in this Privacy Statement. We may also disclose aggregated, anonymous information to service providers. This information is not linked to personal information that can identify you or another individual person. Among other reasons, this information may be used or disclosed for any lawful business purpose, including analytics purposes. We may also disclose your personal information to professional advisors, such as lawyers, bankers, auditors and insurers, where necessary in the course of the professional services that they render to us.
c. To Successors In Interest
We may disclose personal information in the event of a merger, acquisition, or sale of our business or assets, or in the event of an insolvency, bankruptcy, or receivership, if such information is transferred to one or more third parties as part of our business or assets. ApplicationsOnline reserves the right to further share your personal information in connection with, or during negotiations of, any proposed or actual merger, purchase, sale, or any other type of acquisition or business combination of all or any portion of our assets.
d. To Others Under Certain Circumstances
We may also disclose your information to third parties when we reasonably believe that disclosing such information is necessary to: (a) identify or contact a user of the ApplyWithUs Service; (b) prevent abuse, fraud, or unlawful use of the ApplyWithUs Service, the Website or any ApplyWithUs Applications; (c) protect our rights, safety, or property and/or the rights, safety, or property of others; (d) initiate or defend a legal action involving us or otherwise relating to the ApplyWithUs Service; (e) to enforce or apply our ApplyWithUs Terms of Service, or (f) respond to or comply with a subpoena, other legal or administrative order, process or demand, or any applicable law, rule or regulation.
4. INTERNATIONAL DATA TRANSFERS
You understand and agree that, regardless of your country of residence, your personal information will be transferred to the United States for storage, processing, and use by ApplicationsOnline, the Application Recipients you select to receive such information (as described above), or any other third parties with whom we share you information as described in this Privacy Statement.
5. YOUR CHOICES
In this section, we describe the rights and choices available to users.
a. Update your account information.
If you have registered as a user on the ApplyWithUs Service, you can at any time update your Registration Information or Profile information, or update or amend your ApplyWithUs Application content prior to submission to Application Recipients, by logging into your account, subject to the limitations noted below.
You may change your user name and password at any time by accessing your account; however, you may not change your name or your date of birth after your account has been created. You may access, review and update your Profile Information and ApplyWithUs Applications at any time through the ApplyWithUs Service. However, the information associated with any ApplyWithUs Applications already submitted to an Application Recipient prior to such corrections or updates will not be changed. To correct or change an ApplyWithUs Application already submitted, you must contact the Application Recipient directly. To avoid fraud, abuse, and mistakes, we do not allow you to deactivate your account or close your account online. To deactivate and/or close your ApplyWithUs account, you must send a signed, written request to our office address set forth below with your name, user name, the reason for your request and a telephone number by which we can reach you to verify your request. We will respond to each such request in accordance with any applicable laws and regulations governing your request.
b. Individuals Residing in China.
If you are located in China, you have the following data protection rights: (i) if you wish to access, correct, complete, update or request deletion of your personal information, you can do so at any time (ii) you can object to the processing of your personal information, ask us to restrict processing of your personal information or request portability or copies of your personal information; (iii) if we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent; (iv) you have the right to have our Privacy Statement and personal information processing practices explained to you.
You can exercise any of these rights by contacting us at email@example.com or via any other means we provide in this Privacy Statement (see the section on Contact Us below), and where applicable, by following the instructions provided in Section 5.a. above (Your Choices, Update your account information).
c. Nevada Privacy Rights
Nevada laws permit Nevada residents to opt-out of the sale of certain kinds of personal information. ApplicationsOnline does not sell your personal information to third parties for monetary consideration to trigger the opt-out requirements under Nevada law. If you are a Nevada resident and have questions, please contact us at firstname.lastname@example.org.
d. Do Not Track Some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit. We currently do not respond to “Do Not Track” or similar signals. To find out more about “Do Not Track,” please visit http://www.allaboutdnt.com.
We may retain a copy of Applicants' personal information, Applicants' completed and partial ApplyWithUs Applications, and/or any related Contributor information in our database for Applicants' future use, and for our records and internal use. All such personal information remains subject to this Privacy Statement, as revised from time to time, and is protected according to our security policies and practices referenced below. We do not promise to retain your personal information or general information for any minimum period of time and will retain personal information we collect from you so long as we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements).
When we have completed our services to you or when we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), we will securely store your personal information and isolate it from any further processing until deletion is possible.
We may delete all or some of your information at any time, with or without notice, without liability, in the event that you violate our Terms of Service or for any other reason in our sole and absolute discretion.
We may use your email address and/or other contact information to communicate with you from time to time about your account, your ApplyWithUs Applications, and/or the Application Recipients to which you have submitted ApplyWithUs Applications to provide you with administrative, technical or other information about the ApplyWithUs Service or to respond to your inquiries and requests for customer service. These communications are not promotional in nature.
The steps we take to safeguard your personal information are described in our Security Statement, available at /legal/security_statement?locale=en, as revised from time to time in our discretion.
We take steps to ensure that your information is treated securely and in accordance with this Privacy Statement. We maintain commercially reasonable administrative, technical and physical safeguards designed to protect against unauthorized use, disclosure or access of personal information. However, the security risk is inherent in all internet and information technologies and we cannot guarantee the security of your personal information. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures we provide.
The safety and security of your information also depends on you, and you are responsible for keeping your account access credentials secure. We ask you not to share your account username and password with anyone.
A cookie is in general a small amount of data that is sent to your browser from our server and stored in a file on your computer's hard drive. We use session cookies (which expire when you close your browser) for managing your online session while you are using the ApplyWithUs Service, to save you from having to repeatedly enter your user name and password, and to secure your communications with the ApplyWithUs Service, when necessary. We do not store personal information in cookies. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject cookies from the ApplyWithUs Service, you may not be able to use those parts of the ApplyWithUs Service that require cookies. We do not presently employ the use of persistent cookies (which continue to exist even after you close your browser, but which typically expire after a prescribed time period) on a regular basis but we may use them in the future to test or introduce new features and functionality. If so, we will update this Privacy Statement accordingly.
9. CHILDREN UNDER THE AGE OF 16
ApplicationsOnline does not knowingly solicit or collect personal information from children under the age of 16. If you believe such information has been collected, contact us immediately by any of the means described below.
10. LINKS TO OTHER WEBSITES
The ApplyWithUs Service may contain links to third party websites that are not owned or controlled by or affiliated with ApplicationsOnline, including websites owned or operated by Application Recipients. We are not responsible for the privacy practices of such other third parties or their websites. We encourage you to be aware when you leave the ApplyWithUs Service and the Website and to read the privacy policies pertaining to each of the other third party websites before you disclose any personal information. This Privacy Statement applies only to information collected by ApplicationsOnline through the ApplyWithUs Service and the Website.
11. NOTICE OF MODIFICATIONS TO THIS PRIVACY STATEMENT
ApplicationsOnline reserves the right to modify this Privacy Statement from time-to-time, as we deem necessary. ApplicationsOnline will notify you of any modifications to this Privacy Statement by electronically posting the revised Privacy Statement and date of modification on the Website. We encourage you to review this Privacy Statement frequently in order to be aware of any changes in the way we collect, use and/or disclose personal information. In addition, ApplicationsOnline may, but is not obligated to, notify you via e-mail and/or by other means of such modifications. We will obtain your consent to any material Privacy Statement changes if and where this is required by applicable data protection laws. The revised Privacy Statement will be effective as of the effective date displayed at the top and bottom of this document. Your continued use of the ApplyWithUs Service after the effective date of the revised Privacy Statement will constitute your acceptance of and consent to the revised Privacy Statement.
12. RELATION TO TERMS OF SERVICE
This Privacy Statement forms a part of and is incorporated into the ApplyWithUs Terms of Service, which govern your use of the ApplyWithUs Service and are available at uca.applywithus.com/legal/terms_of_service?locale=en.
13. CONTACT US
If you have any questions, comments or concerns about this Privacy Statement, please contact us by any of the following means:
Mail: ApplicationsOnline, LLC, 500 W. University Parkway, Suite 1M, Baltimore, MD 21210
14. EFFECTIVE DATE
This Privacy Statement was last revised on and is effective as of: November 13, 2023.